Finance Service Data Management System (FSDMS)

 The Finance Service Data Management System (FSDMS) is the first office automation project of the Finance Service.  The goal of this project is to establish information systems where all the financial information of PNP personnel are integrated into one (1) database. The FSDMS has five (5) sub-systems namely Pay Data Information System (PDIS), Salary Deduction and Loans Information System (SDLIS), Claims Information System (CIS), Cheque Issuance Information System (CIIS) and Collection and Remittance Information System (CRIS). 

Phase 1  - Pay Data Information System (PDIS)

            The Pay Data Information System (PDIS) was launched on July 24, 2012 by virtue of Memorandum Circular November 2012-007 dated July 16, 2012.  The PDIS paved the way for a paperless records safekeeping of payslips.  As a result, only one copy of the payslip (Payees’ Copy) is being printed every month instead of the regular three (3) copies thereby resulting in savings in terms of budget and manpower.  From the time it was launched, FIMD of FS, all RFSOs at the PROs and FSO 14 at the National headquarters are capable of printing computer-generated payslips.  RFSOs can only print e-copies of payslips of PNP personnel within their paying jurisdiction.  As of this date, more than three thousand (3,000) computer-generated payslips were printed nationwide.  With this project, storage of hardcopies of payslips is now a thing of the past.

To avail of this service, PNP personnel can go to FIMD or his/her respective RFSO or FSO to request for a copy of payslip.  The requesting personnel shall fill up a request form and shall present his/her valid PNP ID.  If the Payees’ Copy is lost, the request must be supported with a notarized affidavit of loss.  The computer-generated payslip shall bear the mark “FS Generated Payslip” to distinguish it from the “Payees’s Copy”.  PNP personnel can immediately receive their requested payslip in less than two (2) minutes from their servicing RFSOs or FSO.

This phase can also generate Pay Data Sheet and Certificate of Last Payment.

Phase 2  - Salary Deduction and Loans Information System (SDLIS)

         The Salary Deduction and Loans Information System (SDLIS), the second phase, is a system that will provide a real-time verification on the net-take-home-pay (NHTP) of PNP personnel for purposes of automatic salary deduction to effect loan amortization, insurance, premium, capital contributions and endorsement.  It will also provide better services to PNP personnel nationwide through efficient deduction and loan monitoring.  This system will allow accredited lending and/or financial institutions and insurance companies to access relevant information needed to assess applications for loans to protect the minimum net-take-home-pay (NTHP) of PNP personnel as defined in the General Appropriations Act.  

 Phase 3  -  Claims Information System (CIS)

This sub-system is for easier recording of claims and retrieval of data needed for verification of personal, commercial and other individual claims.

It can also detect double claims like RCA etc.

 Phase 4  -  Cheque Issuance Information System (CIIS)

This will provide information on the issuances of checks as payment for the different pay and allowances, deductions and claims of all the present manual system of monitoring of loans is prone to errors and multiple loans causing the accumulation of parked loans in the past. This system provides detailed information on loans granted to all PNP personnel within its paying jurisdiction.

  Phase 5  -  Collection & Remittance Information System (CRIS)

This is for easier recording of daily collections of fees and faster generation of monthly reports for consumption of Finance Service and other PNP offices/units.

 CLIENTS:

 PNP Personnel (Active, Retired, Resigned, AWOL, Widow, Dependents)

 REQUIREMENTS for Issuance of FS-GENERATED PAYSLIP :      

 A.  Personal Claim:

       1.  Filled-up form (can be secured at the Receiving Area, RFSOs/FSO/FIMD);

       2.  Notarized affidavit of lost, stating therein the purpose; and

       3.  PNP ID of the requesting PNP Personnel;

  B.  Thru Representative:

       1.  Filled-up form (can be secured at the Receiving Area, RFSOs/FSO;

       2.  Authorization letter duly signed by the requesting PNP Personnel;

       3.  Notarized affidavit of lost, stating therein the purpose;

       4.  PNP ID of the requesting PNP Personnel; and

       5.  Valid ID of the representative.

 TOTAL PROCESSING TIME for Issuance of FS-GENERATED PAYSLIP:

5 minutes or less depending on the availability of the Signatory 

   SUBMIT:

   1. FILLED – UP REQUEST FORM

      (can be secured at RFSOs/FSO/FIMD)

   2. AUTHORIZATION AND NOTARIZED AFFIDAVIT OF LOSS OF THE     REQUESTING PARTY           STATING THE PURPOSE

   3. PNP ID OF THE REQUESTING PNP PERSONNEL  

   4. VALID ID OF THE REPRESENTATIVE

                                                (2 Minutes) 

AUTHORIZED USER AND RFSOs/FSO OFFICER SIGN THE REQUESTED PAYSLIP

(1 Minute)

ACCESS AND PRINT THE REQUESTED PAYSLIP

(1 Minute)